Accrual Rate Calculator

Accrual Rate Calculator – Calculate Leave Accurately

Whether you're managing employee benefits or planning your vacation, calculating the leave accrual rate is essential. The Accrual Rate Calculator helps you determine how much leave you’ve earned based on your annual entitlement and time worked.

This guide explains what inputs you need, the formula behind the calculator, and a step-by-step example.

What Inputs Do You Need?

To calculate accrued leave, you’ll need the following:

1. Annual Leave Days Entitled – Total number of paid leave days per year (e.g. 24 days/year).
2. Work Days per Year – Total working days in a year (typically 260).
3. Employment Duration (in months) – How many months the employee has worked.
4. Leave Already Taken (optional) – To calculate the remaining balance.

Formulas Used in the Accrual Rate Calculator

Accrual Rate Per Month

To calculate how many leave days you earn per month:

$\text{Accrual Rate}=\frac{\text{Annual Leave Days Entitled}}{12}$

Total Accrued Leave

To find out how many leave days you’ve earned based on months worked:

$\text{Accrued Leave Days}=\text{Accrual Rate}\times \text{Employment Duration (in months)}$

Remaining Leave Balance

If you’ve already taken some leave, subtract it from the accrued leave:

$\text{Remaining Leave Balance}=\text{Accrued Leave Days}-\text{Leave Already Taken}$

Example Calculation

Let’s say an employee is entitled to 24 annual leave days, and they’ve worked for 6 months. They’ve already taken 5 days off.

Step 1: Calculate Accrual Rate

$\text{Accrual Rate}=\frac{24}{12}=2\text{ days per month}$

Step 2: Calculate Accrued Leave

$\text{Accrued Leave Days}=2\times 6=12\text{ days}$

Step 3: Remaining Leave Balance

$\text{Remaining Leave Balance}=12-5=7\text{ days}$​​​​​​​

Final Words

Using an accrual rate calculator is a smart way to manage your leave – whether you’re tracking your own time off or managing HR for a team. Accurate tracking ensures compliance with company policies and labor laws, and helps you plan your time better.