Annual Leave Calculator

Tracking annual leave can sometimes be confusing, especially when you’ve joined in the middle of the year or already taken some days off. That’s why an Annual Leave Calculator helps simplify everything by breaking it down into accrued leave, leave taken, and carry forward leave.

Step 1: Pro-Rata / Total Leave Accrued (Current Period Only)

If you’ve worked the full year, you are entitled to the full annual leave entitlement.
If you’ve worked fewer than 12 months, your entitlement is calculated proportionally (pro-rata).

Step 2: Leave Taken

This is simply the number of days you’ve already taken during the period.

$\text{Leave Taken}=\text{Days Already Taken}$

Step 3: Current-Period Balance (Before Carry Forward)

To know how many days you still have left (excluding any carry forward leave), subtract your taken days from accrued leave.

$\text{Current Balance}=\text{Total Leave Accrued}-\text{Leave Taken}$

Step 4: Total Available Leave (After Carry Forward)

Finally, you add any carry forward leave from the previous period to get the total leave available.

$\text{Total Available Leave}=\text{Current Balance}+\text{Carry Forward Leave}$

Example Calculation

Let’s go through an example step by step.

Inputs:

• Annual Leave Entitlement = 24 days
• Months Worked = 9
• Leave Taken = 8 days
• Carry Forward Leave = $3\text{ days}$

Step 1: Pro-Rata Accrued Leave

$\text{Total Leave Accrued}=\frac{24}{12}\times 9=18$

Step 2: Leave Taken

$\text{Leave Taken}=8\text{ days}$

Step 3: Current-Period Balance

$\text{Current Balance}=18-8=10\text{ days}$

Step 4: Total Available Leave

$\text{Total Available Leave}=10+3=13\text{ days}$

Final Result:

• Total Leave Accrued (current period): 18 days
• Current Balance (before carry forward): 10 days
• Total Available Leave (after carry forward): 13 days